The application period is now closed.
Job Title: Conference Coordinator
2017 North American Taiko Conference
Employer: Taiko Community Alliance (TCA)
The North American Taiko Conference (NATC) is a biennial gathering, formerly sponsored by the Japanese American Cultural and Community Center (JACCC) from 1997-2011, and since then sponsored by the Taiko Community Alliance (TCA). The NATC features workshops, discussions, and activities centered on the art of taiko (Japanese drumming). The goals of the conference are to build a network of taiko groups in North America, to document the history of taiko in North America, and to support the artistic development of North American taiko.
The conference started in 1997 and has been held in Los Angeles (1997, 1999, 2001, 2005, 2009), Sacramento (2003), Seattle (2007), Stanford (2011), and Las Vegas (2015). The 2017 NATC will be held on the campus of the University of California, San Diego (UCSD) in San Diego, CA on August 10-13, 2017.
TCA, a nonprofit 501(c)3 organization, will be serving as the sponsoring organization and employer of the NATC 2017 Conference Coordinator. The Conference Coordinator will plan, manage, coordinate, and facilitate the complex array of activities that constitute NATC 2017.
Responsibilities will include, but are not limited to:
Financial and Budgetary:
- Prepare and monitor project budgets, cash flow projections and schedules.
- Monitor and assist in efforts of the local and TCA fundraising committees to maximize revenue via grants and donations.
- Perform all closeout tasks and transmit a Final Report to the NATC Committee, the Executive Committee, and the TCA Board.
Communication and Coordination:
- Serve as liaison between the TCA-NATC Committee and the local Host Committee, i.e. Taiko Community San Diego (TCSD).
- Serve as liaison with the NATC Committee of TCA and the TCA Executive Committee. This includes attending bi-monthly NATC Committee conference calls and possibly a few TCA Board conference calls, updating the NATC Committee on current status and needs, and implementing NATC Committee decisions.
- Serve as the liaison with TCSD (the local San Diego Host Committee) and NATC Working Committees.
- Manage external communications and marketing related to the conference, including social media updates and regular communication with workshop leaders, conference attendees and volunteers.
Management and Planning:
- Manage and coordinate local area resources (e.g. in-kind donations, equipment, drums) and volunteers.
- Oversee the overall conference design, including branding, publicity, promotions, and workshop-vetting process.
- In concert with the NATC Committee, help solicit the taiko community for workshop content/leaders, collect workshop applications/resumes, provide materials to Vetting Committee members, and coordinate workshop logistics with workshop leaders.
- Manage the NATC Registration process, which includes updating the website content (e.g. workshop/panel descriptions and dates/times), collecting registration fees, assigning workshops to registrants, and preparing registration packets (schedules, booklet, nametags, etc.).
- Oversee and coordinate the actions of paid and volunteer staff members, including the Workshop Manager, Equipment Manager, Marketplace Manager, Volunteer Manager, Taiko Jam Executive Producer, Mentor Program Manager, Welcome Reception Manager, and Website Administrator.
Terms of Employment:
- This is an exempt, FIXED TERM position, to begin in Fall 2016 at half-time (50% FTE), then increasing to full-time (100% FTE) no later than February 2017. Position to end approximately September 30, 2017.
- The Conference Coordinator will be expected to relocate and work in San Diego at least 3 months prior to the NATC. The Local Host Committee (TCSD) will assist in finding temporary housing.
- Salary is commensurate with experience. Medical Benefits stipend is included.
- Bachelor’s Degree or equivalent combination of education and experience
- Two to three years of previous administrative and event planning experience
- Strong prioritization, organization, and multi-tasking skills
- Strong customer service skills (by telephone and in person)
- Excellent written and verbal communication skills
- Ability to work under own initiative and with little supervision
- Knowledge and experience working with the North American Taiko community
Send a cover letter, resume, and three references to: firstname.lastname@example.org
The cover letter should include a statement of intent outlining why you are interested in the position or particularly suited for it. It should also highlight any experience with or interest in NATC or taiko in general, if applicable.
Closing Date: September 30, 2016